Community Rooms & Creativity Space: Policies & Guidelines

The primary purpose of Community Rooms and Creativity Space within Washington-Centerville Public Library locations are for library-related activities. When no library activities are scheduled, rooms are available to Centerville/Washington Township residents and non-profit organizations, at no charge, on a first-come, first-served basis. Units of government and appointed or elected officials may also use library meeting rooms. Political candidates, political action committees, and other political advocacy groups, either issue-related or candidate are allowed to use the rooms under the following conditions:

• All meetings are open to the public.
• Solicitation or receipt of campaign contributions are prohibited.
• Activities and materials must remain in the meeting room, with no activity in the adjacent parts of the library building or on library grounds.

Read the following guidelines and then complete a Room Reservation Request form.

• Applicants must be at least 18 years old and possess a Washington-Centerville Public Library card. At the discretion of library staff, students under age 18 may use rooms for group projects or study.
• Rooms may be booked no more than three months in advance, by submitting an online Meeting Room Request form. The Library reserves the right to limit the number of Community Room/Creativity Space reservations for an organization based on demand for meeting space.
• Community Rooms/Creativity Space may only be used during normal Library operating hours. Rooms must be vacated 15 minutes prior to Library closing.
• Food is permitted in Community Rooms but not in the Creativity Space.
• The Library reserves the right to assign and/or reassign groups to the Community Room/Creativity Space that best fits their needs.
• Community rooms/Creativity Space may not be used for social activities, parties, commercial purposes/endeavors, or gatherings that advertise a product/service or political rallies.
• The use of the Community Room by a non-Library group does not imply Library sponsorship or endorsement of the group’s activities.
• In promoting an event that is being held on Library property, all publicity by the organization or business about the meeting must state clearly that the Library is merely the site of the meeting and not its sponsor.
• Individuals and groups must adhere to the Rules of Conduct for using Washington-Centerville Public Library and Library Solicitation Policies.
• Some audio-visual equipment is available for public use in Community Rooms.
• Visiting organizations are responsible for set up and clean-up of the room, as well as operation of any audio-visual equipment.
• Organizations charging a fee to attend a meeting may do so only when fee is intended to cover meeting costs (handouts, food, etc). Payment of such fees shall not be handled by Library staff.
• When not reserved, rooms may be used by “walk-ins.” A Washington-Centerville Public Library card is required.